Members present :

   1. Shri B.S Patil, Chief Secretary to Government
   2. Shri J.P Saima, Additional Secretary
   3. Shri Adhip Chaudhary, Additional Chief Secretary, Home & Transport
   4. Smt. Valsala Walsa, Principal Secretary, DPAR (AR)
   5. Shri R. Srikumar, CMD, Karnataka State Police Housing Corporation
   6. Shri S.T Ramesh, Additional Director General of Police
   7. Shri Lalrokhuma Pachuau, IGP and Executive Director, KSPHC
   8. Shri M.N Reddi, Additional Commissioner of Police
   9. Shri Rajeev Chawla, Secretary ( e-Governance), DPAR (AR)
10.Shri S.K Balraman, Deputy Inspector General of Police, SCRB

Mr Sri Kumar , Chairman and Managing Director, welcomed all the members and gave a small brief about Karnataka State Police Housing Corporation. He explained that the peek of expenditure reached by Karnataka State Police Housing Corporation was Rs. 100cr but same has gone down little because of less funds flow from various Departments works totaling to Rs. 550cr works are getting completed or already over in last 5 years.

He sated that use of e-Governance has brought out a sea-change in the functioning of Karnataka State Police Housing Corporation. He explained that bio metrix attendance monitoring is being done in Karnataka State Police Housing Corporation and same is now being tried for remote locations. He informed the Committee hat he has been able to finalise 3 years accounts out of which 2 years were backlog accounts using software tools. Using the website of the Karnataka Police Housing Corporation all the contractors are to compulsorily register and the works then are tendered electronically ( using e-tendering software designed by the Corporation ) in addition to the procedure to be followed as per Karnataka Transparency in Public Procurement Act. E-tendering process also involves reverse auctioning and has led to substantial savings in contacts given by Karnataka Police Housing Corporation. He informed the meeting that the then Chief Vigilance Commissioner Mr N. Vittal has written to Government of India t consider using web site for tender document publications.

There is a strong monitoring system in place using IT tools. Various monitoring officers can update project –related data on the web site. The contractors are also supposed to upload important information on the project regularly on the web site failing which they are firmed heavily. Various photographs on the progress of the works are also captured an uploaded on the web site for the management to take immediate decisions and to monitor the progress. Much of this data is available to public to bring efficiency and transparency in administration.

Various site offices have been built up in remote locations. The CMD was of the view that this infrastructure can be used by the state Government t deliver service to citizens like delivery of records under Bhoomi programme, KSRTC, Railway and Air bookings, commodity prices, weather reports etc. He requested state Government to examine whether these facilities can be shared with other Departments.

He also requested that Karnataka Police Housing Corporation may be made public limited company instead of private company and that capital be fully subscribed from Rs. 12 lakhs to Rs. 10 crores. Karnataka Police Housing Corporation should be allowed to take on their projects for monitoring and execution. The Corporation should be allowed to have hire and fire policy.

Committee appreciated works done by Karnataka Police Housing Corporation and took following decisions:

     1. The Secretary (e-Governance) would send a suitable proposal to Finance Department regarding bringing of a suitable amendment to the Karnataka Transparency In Public Procurement Act for enabling of e-tendering . For this purpose, Secretary (e-Governance) would study the system evolved by Government of Andhra Pradesh and Karnataka Police Housing Corporation in detail immediately. Proposal would be sent to Finance Department before end of June 2003.

     2. Instruction should be issued by the Government to appoint Karnataka Police Housing Corporation as consultant by Rajeev Gandhi Rural Housing Corporation and Karnataka Land Army Corporation to adopt monitoring system implemented by Karnataka Police Housing Corporation. After its success in these 2 Corporations, Government would then take decision whether KHB can implement similar monitoring system.

     3. Karnataka Police Housing Corporation would send a suitable proposal for conversion of Corporation to public limited company. Home Department would submit a cabinet note on the above incorporating Administrative Reforms Commission recommendations in this regard, if any. Cabinet note would be submitted before end for June 2003.

Chief Secretary also desired that meeting notices for this review meetings should be sent to all the Principal Secretaries and Secretaries so that all those who are interested in attending this weekly meetings can attend and get benefited Meeting notices to other officers can be sent electronically.

The meeting ended with vote of thanks to all the members.

                                                                                                       Sd/-
                                                                               Chief Secretary to Government
                                                                                             19th may 2003


	PROCEEDINGS OF THE MEETING HELD UNDER THE CHAIRMANSHIP OF CHIEF SECRETARY FOR REVIEW OF COMPUTERISATION OF KARNATAKA POLICE HOUSING CORPORATION AT 9.00 AM ON 6TH MAY 2003
	Members present : 1. Shri B.S Patil, Chief Secretary to Government 2. Shri J.P Saima, Additional Secretary 3. Shri Adhip Chaudhary, Additional Chief Secretary, Home & Transport 4. Smt. Valsala Walsa, Principal Secretary, DPAR (AR) 5. Shri R. Srikumar, CMD, Karnataka State Police Housing Corporation 6. Shri S.T Ramesh, Additional Director General of Police 7. Shri Lalrokhuma Pachuau, IGP and Executive Director, KSPHC 8. Shri M.N Reddi, Additional Commissioner of Police 9. Shri Rajeev Chawla, Secretary ( e-Governance), DPAR (AR) 10.Shri S.K Balraman, Deputy Inspector General of Police, SCRB Mr Sri Kumar , Chairman and Managing Director, welcomed all the members and gave a small brief about Karnataka State Police Housing Corporation. He explained that the peek of expenditure reached by Karnataka State Police Housing Corporation was Rs. 100cr but same has gone down little because of less funds flow from various Departments works totaling to Rs. 550cr works are getting completed or already over in last 5 years. He sated that use of e-Governance has brought out a sea-change in the functioning of Karnataka State Police Housing Corporation. He explained that bio metrix attendance monitoring is being done in Karnataka State Police Housing Corporation and same is now being tried for remote locations. He informed the Committee hat he has been able to finalise 3 years accounts out of which 2 years were backlog accounts using software tools. Using the website of the Karnataka Police Housing Corporation all the contractors are to compulsorily register and the works then are tendered electronically ( using e-tendering software designed by the Corporation ) in addition to the procedure to be followed as per Karnataka Transparency in Public Procurement Act. E-tendering process also involves reverse auctioning and has led to substantial savings in contacts given by Karnataka Police Housing Corporation. He informed the meeting that the then Chief Vigilance Commissioner Mr N. Vittal has written to Government of India t consider using web site for tender document publications. There is a strong monitoring system in place using IT tools. Various monitoring officers can update project –related data on the web site. The contractors are also supposed to upload important information on the project regularly on the web site failing which they are firmed heavily. Various photographs on the progress of the works are also captured an uploaded on the web site for the management to take immediate decisions and to monitor the progress. Much of this data is available to public to bring efficiency and transparency in administration. Various site offices have been built up in remote locations. The CMD was of the view that this infrastructure can be used by the state Government t deliver service to citizens like delivery of records under Bhoomi programme, KSRTC, Railway and Air bookings, commodity prices, weather reports etc. He requested state Government to examine whether these facilities can be shared with other Departments. He also requested that Karnataka Police Housing Corporation may be made public limited company instead of private company and that capital be fully subscribed from Rs. 12 lakhs to Rs. 10 crores. Karnataka Police Housing Corporation should be allowed to take on their projects for monitoring and execution. The Corporation should be allowed to have hire and fire policy. Committee appreciated works done by Karnataka Police Housing Corporation and took following decisions: 1. The Secretary (e-Governance) would send a suitable proposal to Finance Department regarding bringing of a suitable amendment to the Karnataka Transparency In Public Procurement Act for enabling of e-tendering . For this purpose, Secretary (e-Governance) would study the system evolved by Government of Andhra Pradesh and Karnataka Police Housing Corporation in detail immediately. Proposal would be sent to Finance Department before end of June 2003. 2. Instruction should be issued by the Government to appoint Karnataka Police Housing Corporation as consultant by Rajeev Gandhi Rural Housing Corporation and Karnataka Land Army Corporation to adopt monitoring system implemented by Karnataka Police Housing Corporation. After its success in these 2 Corporations, Government would then take decision whether KHB can implement similar monitoring system. 3. Karnataka Police Housing Corporation would send a suitable proposal for conversion of Corporation to public limited company. Home Department would submit a cabinet note on the above incorporating Administrative Reforms Commission recommendations in this regard, if any. Cabinet note would be submitted before end for June 2003. Chief Secretary also desired that meeting notices for this review meetings should be sent to all the Principal Secretaries and Secretaries so that all those who are interested in attending this weekly meetings can attend and get benefited Meeting notices to other officers can be sent electronically. The meeting ended with vote of thanks to all the members. Sd/- Chief Secretary to Government 19th may 2003